MojaFirma · Owned digital product

One workspace for documents and finance.

MojaFirma links documents to invoices and tasks, showing their status and sending uncertain results to a person for review.

Discuss a similar project

MojaFirma finance dashboard and invoice creation on a laptop and phones

Information

Problem addressed: Scattered documents. Manual data entry, and no context to go on.
Available evidence: Our own product, in active development. OCR and source-linked answers are shown with synthetic data. No client savings are measured here.
Our role: We are building our own system from scratch. The design, the interface, the engineering, and the infrastructure are all ours.
Status: Active development

Technology

Next.js
TypeScript
Hono
PostgreSQL
Drizzle ORM
pgvector + FTS
Python OCR
Docker

What you will learn

01Why a document archive alone is not enough.
02How a document becomes a usable record.
03Where AI helps and where it must admit uncertainty.

Challenge

Company data lives in email and folders, and some of it in spreadsheets. Without shared context, the team searches for status instead of taking the next step.

MojaFirma document centre with processing states and filters — Each document has a clear status, review path and next step.

MojaFirma dashboard on a standalone monitor in a dark studio — One focused view of company status and the next tasks.

MojaFirma daily dashboard on a standalone laptop — A daily overview of what still needs attention.

One place for running the business

One workspace holds the inbox, documents, invoices and tasks. A file is validated and read by OCR on the way in, then assigned, and anything the system is unsure about goes back to a person.

MojaFirma AI task board with human review — AI prepares the next step. Sensitive decisions stay with a person.

MojaFirma dashboard and documents on two laptops — Company status and the document centre side by side.

Product overview of documents and dashboard, and the agent tasks — Documents and the overview form one system with agent tasks.

MojaFirma dashboard and documents on a workspace desk — The dashboard and documents remain part of the same flow.

MojaFirma document centre on a laptop — Documents have a type, a state and a link to further processing.

MojaFirma document centre and new invoice on phones — Document centre and invoice creation on mobile.

Finance without another spreadsheet

Invoices and due dates stay in one flow with bank transactions. Users can see what awaits payment and what is overdue, and anything that still needs matching.

MojaFirma finance dashboard with cash flow and unpaid invoices — Cash flow and due dates in one view, and unmatched payments beside them.

MojaFirma new invoice form on a laptop — Invoice creation with validation of required data.

MojaFirma finance overview on a phone — Due dates and payment status remain clear on mobile.

MojaFirma finance and new invoice, settings too — Invoice overview and new invoice, and access management with them.

MojaFirma invoice-processing workflow — An incoming invoice moves through classification, matching, approval, posting, and archiving.

An assistant with evidence

The assistant searches both database records and documents, then ties its answer to a source. When evidence is missing or conflicting, it says so.

MojaFirma assistant with specialist roles and company context — The assistant selects sources for the question and states uncertainty.

Relationship graph between company records in MojaFirma — Links between companies, documents and projects in one graph.

MojaFirma company-record relationship model — The company links contacts, contracts, documents, invoices, and payments into verifiable context.

Outcome

MojaFirma brings administration into one product without pretending every decision belongs to automation. The screens use synthetic demo data, not sensitive company records.